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College Group Project Agreement & Responsibility Kit

Agree on how the team will work, who owns each output, and how you will check in before deadlines arrive.

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1. Project context

Course and project titleFinal due date and required deliverablesCourse rules or instructor guidance to follow

2. Team agreement

Choose a few observable behaviors the whole group can keep. Adapt these prompts to your course and accessibility needs.

Working agreements
Agreement / trigger	What we will do	How we will review it
Raise a likely delay early
Add an agreement
Add an agreement
Add an agreement
Add an agreement

If a commitment may slip, our first step isIf we cannot resolve a concern, we will ask for guidance from

3. Responsibilities and handoffs

One owner per output makes the next step visible. Add a reviewer and backup when a handoff could block the rest of the team.

Responsibility map
Output / task	Owner	Definition of done	Due date	Reviewer / backup

Fictional example: Evidence summary — Owner: Member A — Definition of done: three verified sources with notes and page locations — Due: team checkpoint — Reviewer: Member B. Replace the example with your own roles and dates.

4. Communication and meeting expectations

Primary channel and where decisions are recordedExpected response window during project weeksMeeting cadence, length, and how to request a changeHow we share access needs, absences, or schedule constraints

5. Meeting checklist

Before

Share an agenda and the decision the group needs to make.
Bring the promised draft, source notes, or questions.
Confirm who can attend and what needs a handoff.

During

Record decisions, task owners, and due dates.
Make space for each member to raise questions or constraints.
Check the work against the assignment prompt and rubric.

After

Post the decisions and next actions in the agreed place.
Flag a blocker while there is still time to adjust.

Meeting notes, decisions, and next check-in

6. Deadline and checkpoint plan

Milestones the group can review
Checkpoint	Date	Owner	Review or handoff	Status / change

7. Peer feedback before the end

Use specific, respectful observations about the work and team process. Follow your instructor’s guidance for evaluation.

What is helping our team make progress?What should change before the next checkpoint?One contribution I will make before our next check-inDate of feedback and agreed next step