Hiring Hub
You don't need an ATS to hire well; you need one page everyone trusts. This hub keeps candidates, stages, and next steps in plain sight.
What's Included
- Active roles
- Active candidates
- Interviews coming up
- Offers outstanding
- Priority next steps
- New hires preparing to start
Best For
The start of a Hiring & Employee Onboarding workspace, refreshed before every hiring check-in.
Target Audience
Owners and office leads hiring without an applicant-tracking system.
How to Customize
Keep it under two screens. If a section starts tracking live detail, move it to your pipeline table and leave a pointer here.
When to Use
Set it up once, then refresh it before every hiring check-in so it stays the fastest way in.
Full Document Preview
Preview the actual editable ZuffSuite document.
OPERATIONS / HUB
Hiring Hub: Harborlight Bookkeeping
One page that shows who you're hiring for, which candidates are active, what's next for each, and what has to happen before a new hire's first day. Update the pipeline first — this page is the map.
Active roles
Role | Owner | Pipeline status |
|---|---|---|
Bookkeeping Associate | Elena Vasquez | 3 active candidates, 1 in final review |
Active candidates
Candidate | Stage | Next step |
|---|---|---|
Tomás Rivera | Interview | Second interview Wednesday — evaluation due after |
Alex Whitfield | Screening | Phone screen Friday |
Dana Okafor | Rejected | Kindly notified; keep on file for future roles |
Interviews coming up
Tomás Rivera — second interview Wednesday, October 7, 2026, 2:00 PM with Elena and Marcus. Use the interview notes template and write it up the same day.
Offers outstanding
None yet. If Tomás's second interview goes well, prepare the offer this week and move his Stage to Offer — by hand.
Priority next steps
Complete the evaluation after Tomás's second interview
Send Alex's phone-screen confirmation
Rewrite the job posting with the updated salary band
Recent decisions
Dana Okafor — rejected after screening; the role needs more hands-on ledger experience than she has.
Salary band for Bookkeeping Associate approved at $52–58k.
New hires preparing to start
Nobody yet. When you mark a candidate Hired, start their New-Hire Onboarding Plan by hand — ZuffSuite doesn't move anyone into onboarding automatically. The plan covers first-day setup, introductions, and first-week priorities.
Where the detail lives
Every candidate, stage, and next step — Hiring Pipeline (Sheets)
Role definition and expectations — Job Description (Docs)
What candidates said and how they did — Interview Notes (Docs)
What we offered — Offer Letter (Docs)
First day and first week, once someone is hired — New-Hire Onboarding Plan (Docs)
This hub is a summary, not the source of truth. Update the pipeline and the notes first, then copy anything important back here. Nothing on this page changes by itself.
Related templates
Job Description
Write a role down properly — purpose, responsibilities, qualifications, schedule, reporting line, and success expectations.
Interview Notes
Capture an interview the same day — strengths, evidence against requirements, concerns, and a recommendation you can defend.
Meeting Notes
A structured meeting record capturing objectives, discussion points, key decisions, and assigned action items with checkboxes.