Supplier Notes
Every regular supplier has quirks: the delivery window, the minimum, the person to chase. Write them down once and stop re-learning them.
What's Included
- How to order
- What they're good for
- Delivery notes
- Service and issues history
Best For
One copy per supplier, updated after every delivery and every terms change.
Target Audience
Small businesses buying regularly from a handful of suppliers.
How to Customize
Include the real ordering method and the real lead time. The issues history is the part teams skip — it's the part that saves you.
When to Use
Create one per regular supplier; update it after every delivery and terms change.
Full Document Preview
Preview the actual editable ZuffSuite document.
OPERATIONS / NOTES
Supplier Notes: Kestrel Milling
One page per regular supplier: how to order, what they're good for, how long they take, and what to watch out for. Keep it current — every purchase order starts here.
Supplier | Supplies | Lead time | Payment terms |
|---|---|---|---|
Kestrel Milling | Flour and milled grains | 3–4 business days | Net 30, invoice with delivery |
How to order
Email orders@kestrelmilling with a purchase order reference in the subject line.
Confirmation usually arrives the same day; chase after two business days.
Minimum order $150. Split deliveries allowed if one line is out of stock — say so in the notes.
What they're good for
Consistent quality across bread, cake, and rye flour.
Reliable delivery dates once confirmed.
Items we order regularly, like Bread flour (25kg), always priced on the current price list.
Delivery notes
Deliveries arrive Tuesday and Friday mornings to the dry goods storeroom door.
Driver won't wait — count on the pallet before signing, then inspect fully right after.
Damaged cases: photograph before the van leaves if possible.
Ordering history and watch-outs
October 2 delivery (PO-2041): 2 bags of bread flour short-shipped and backordered — replacement shipped with the next route.
Prices reviewed each January; expect a small January increase.
Backorders always ship with the next scheduled route, never separately.
Service and issues history
Two years as our flour supplier. One short-shipment in that period (handled same day). Quality complaints: none. Contact for problems: Sam Whitcombe, account manager.
Internal notes
Notes maintained by Ola Mensah — update after every delivery with anything that changed.
Backup supplier if lead times slip past a week: Harrowby Mills (quote on request).
Supplier notes don't place orders or update prices. Copy what matters into each purchase order, and update this page when terms or contacts change.
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